Privacy Policy

Last updated: March 17, 2026

This Privacy Policy explains how Tracking Pro Attendance (“we”, “us”, or “our”) collects, uses, and protects personal data when employees use the Tracking Pro Attendance mobile application (“the App”).

Important Notice: This Application is for internal staff use only and is not available to the general public.

1. Purpose of the Application

The App is used to manage internal workforce operations, including:

• Employee clock-in and clock-out
• Attendance and time tracking
• Expense claims & receipt management
• Holiday and leave requests
• Workforce administration and reporting

2. Lawful Basis for Processing

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR):

• Performance of an employment contract
• Compliance with legal obligations
• Legitimate business interests for management

3. Personal Data We Collect

Employee Information

• Full name and Employee ID
• Email address
• Job role or position

Location Data

Location data is collected only at the time of clock-in and clock-out to verify attendance against branch geofencing. Continuous location tracking is never used.

Expense & Leave Data

• Expense claims, receipts, and category history
• Holiday requests and approval status

4. How We Use Your Data

• To record and manage working hours and payroll accuracy
• To process expense claims and professional reimbursements
• To manage holiday entitlements and leave requests
• To ensure security and prevent unauthorized access

Your data is never sold, rented, or used for marketing purposes.

5. Data Retention & Security

Personal data is retained only for as long as necessary to meet employment, legal, tax, and regulatory requirements. We use enterprise-grade technical measures to protect your data, including encryption and secure organizational isolation.

6. Your Rights

Under the UK GDPR, you have the right to access your data, request corrections, or request deletion (where legally permitted). For any inquiries regarding your data, please contact your organization administrator or reach out to us directly.

7. Contact Us

If you have questions about this Privacy Policy, contact us:

• Email: info@trackingpro.co.uk
• Phone: 0330 133 9414